Version française Spreadsheets, scattered tools, and manual coordination are making event management unnecessarily complex.
Event management companies and corporate event teams manage hundreds of interdependent decisions — venues, speakers, sponsors, catering, AV, registration, ticketing, and on-site logistics — often across multiple simultaneous events. Without integrated software, coordination happens in email threads and spreadsheets, creating version control problems, missed tasks, and last-minute crises. Kiloctet builds event management platforms that centralize planning, automate attendee communications, and give organizers a real-time view of every event element from a single dashboard.
Technologies & platforms we use
A centralized workspace where event teams manage run sheets, supplier contacts, task assignments, budget tracking, and communication logs for every event from planning through execution. Automated task templates based on event type ensure no standard preparation step is missed, and team members receive task assignments with deadlines and reminders. Management has a dashboard view of all active events showing progress against milestones, budget consumed, and outstanding items.
A branded registration portal supporting standard and VIP tickets, early bird pricing, group bookings, discount codes, and waitlist management with integrated online payment. Automated confirmation emails, calendar invitations, and pre-event reminders are sent based on configurable triggers without manual effort. Real-time registration dashboards give organizers accurate attendee counts and demographic summaries for logistics planning.
A white-labeled mobile app for event attendees covering the event program, speaker profiles, session scheduling, interactive maps, live polls, Q&A, networking features, and sponsor showcases. Push notifications keep attendees informed of schedule changes, session reminders, and important announcements in real time. Post-event, the app transitions to feedback collection, allowing organizers to capture detailed attendee satisfaction data immediately.
A self-service portal where sponsors and exhibitors complete their registration, submit brand assets, select packages, book appointments, and access attendee engagement data — reducing the back-and-forth emails that consume organizer time. Automated onboarding workflows guide sponsors through each requirement with deadlines and reminders. Organizers have a consolidated view of all sponsor commitments and outstanding deliverables across the event portfolio.
QR code-based check-in technology that eliminates paper registration queues, allowing attendees to scan their ticket at entry points for instant verification and badge printing. Session access control restricts entry to workshops, VIP areas, or restricted zones based on ticket type or RSVP. Real-time attendance data feeds back to the event dashboard so organizers have live headcounts for each venue space and session.
Centralized workspace for managing run sheets, tasks, supplier coordination, and budgets across event portfolios.
Branded registration portal with payment, discount codes, waitlist management, and automated attendee communications.
White-labeled attendee app with program, maps, networking, live polls, and real-time notifications.
Platform for delivering online or hybrid events with live streaming, virtual networking, and digital exhibitor booths.
Self-service portal for sponsors to manage their commitments, upload assets, and access attendee engagement data.
QR code-based check-in with badge printing and session access restriction for physical events.
Aggregates registration, attendance, engagement, and revenue data to demonstrate event performance and ROI.
Manages the submission, review, selection, and scheduling of conference papers and sessions.
Event management platforms with automated task templates, integrated supplier databases, and centralized communication reduce the planning time for recurring event types by 30–50%. Version control on run sheets and documents eliminates the risk of teams working from different document versions. When all team members and suppliers work from the same platform, last-minute coordination failures caused by miscommunication drop significantly.
Attendees who receive timely, accurate pre-event communications, have access to a well-designed event app, and experience frictionless check-in report consistently higher satisfaction scores than those who navigate confusing communications and paper-based processes. Engaged attendees are more likely to return to future events, recommend events to colleagues, and interact with sponsors and exhibitors — all of which improve event revenue and reputation.
Sponsors pay premiums for events that can demonstrate audience quality and engagement, and platforms that provide sponsors with real-time attendee engagement data, meeting scheduling tools, and branded digital presence deliver demonstrably higher ROI than traditional physical-only placements. Better sponsor experience leads to higher renewal rates and the ability to command premium pricing. Self-service sponsor portals also reduce the administrative burden on organizers, freeing time for high-value sponsor relationship management.
Organizations running multiple simultaneous events benefit enormously from a platform that gives management a consolidated view of all events — budgets, attendance, task completion, revenue — without requiring individual status reports from each event team. Early identification of events running behind schedule or over budget enables intervention before problems become crises. Portfolio-level analytics also support pricing, resource allocation, and strategic planning decisions.
Integrated analytics capture attendee behavior, session attendance patterns, engagement with specific content and speakers, and satisfaction survey results, giving organizers the data to make evidence-based improvements to the event format, content mix, and logistics. Understanding which sessions drove the most engagement and which sponsors generated the most attendee interactions enables better curation and higher-value sponsor packages next year. This data asset compounds in value across multiple event cycles.
Agencies organizing corporate conferences, product launches, award ceremonies, and incentive travel programs for clients.
B2B trade show and conference organizers managing exhibitor sales, speaker programs, and delegate registration at scale.
In-house event teams at large organizations planning internal and external events for employees, clients, and partners.
Professional and trade associations organizing annual congresses, regional events, and member engagement programs.
Festival organizers managing multi-stage event logistics, artist coordination, ticketing, and on-site operations.
Bodies managing sports competitions, charity runs, tournaments, and fan events with ticketing and participant management needs.
Conference centers, hotels, and arenas that manage bookings, AV, catering, and event logistics for resident clients.
Companies specializing in delivering online and hybrid events with sophisticated digital attendee experiences.
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